Program Manager
Key Responsibilities
- Program Implementation & Monitoring:
- Oversee overall functioning of assigned projects.
• Conduct regular centre visits, audits, and classroom observations.
• Monitor lesson plans, assessments, attendance registers, stock registers, and documentation.
• Ensure effective implementation of curriculum and pedagogy.
• Track student enrolment, attendance, retention, and mainstreaming.
• Ensure documentation of formative and summative assessments.
• Support execution of initiatives such as Tinkering Labs, special projects, academic planners, and co-curricular activities.
• Coordinate education-related matters with Shelter Homes. - Team Leadership & Capacity Building:
Coordination with Project Leaders:
• Review monthly reports and provide structured feedback.
• Conduct one-on-one mentoring sessions.
• Monitor attendance, leave management, and project documentation.
• Guide PLs on curriculum execution, lesson planning, and centre management.
• Identify recruitment needs and coordinate with HR.
• Support grievance management (students, parents, staff).
• Conduct PTMs and SMC meetings.
• Ensure proper maintenance of student profiles and records
Coordination with teachers:
• Conduct classroom observations and demo evaluations.
• Provide constructive feedback and mentoring.
• Lead teacher training sessions and follow-ups.
• Review lesson plans, weekly plans, and monthly planners.
• Support teachers in professional growth and performance improvement.
- Stakeholder Management:
- Liaise with Government school administrations, Headmasters, BEOs, and local authorities.
• Coordinate admissions, mainstreaming, and student transfers.
• Facilitate donor visits and external engagements.
• Prepare and submit monthly and quarterly donor reports.
- Coordination with other Departments:
Human Resource:
• New teachers’ exam paper checking
• Observation of new teacher & sharing the further recommendation to HR.
• Teachers & PL Annual appraisal and ratings
• Resignation and transfer of employees
• Employee (Teacher, PL, cleaning staff, driver, etc.) related grievances
Finance:
• Budget preparation of the projects
• Request generation for imprest and fees related coordination for the needed projects
• Budget utilization-related discussion
Communication:
• Sharing a brief report & pictures of the events happened in the project level.
• Coordination with communication regarding donors’ donations & thank you letters
Logistics:
• Coordination & verification for project-level Procurement
• Coordination & verification for project-level maintenance
• Coordination & distribution of the winter clothing & floaters
• Transportation for the school students
• Transportation for the special students counselling & psychological assessments
IT Team:
• Coordination & processing the IT related issues
• Procurement & maintenance of computer labs
• Coordination regarding project level recharges
Medical:
• Coordination regarding medical related project level procurements
• Processing the severe medical case to the medical head
• Coordination with the medical team regarding the Monthly medical datasheet
• Coordinate with medical team regarding BMI on quarterly basis
Outreach:
• Need identification of the children
• Hostel requirement for the community students
• Coordinate with the outreach team for organizing community-level activities to communicate about the project and reach out to the target communities.
Counselling Unit:
• Follow-up of counseling cases
• Providing counseling cases
• Documentation and evaluation of the cases
• Meeting with counselors
Coordination with SPM:
• Meetings regarding student transfers and new enrollment
• Meetings regarding training needs & feedback
• Center-related absenteeism & dropout students
• Center-level management
• Sharing of important student and community level issues
• Sharing of sensitive student & parent related issues
• Updating project updates
Coordination the students:
• Student interaction and feedback
• One-on-one with the student (In severe or sensitive cases)
• Analysis of formative & summative assessments
- Planning and Executions
- Team meeting with the project leaders regarding the new initiates of the program
• Team meeting with respective projects regarding discussing problems and possible solutions for the projects
• Meeting with outreach and team regarding student attendance, medical, and regularity of students
• Planning and executions for the donor/external visits
• Planning and execution of the Events
• Planning and execution of the Budgets
• Planning and execution of the Teaching strategies
Monitoring and Evaluation
• Conduct a monthly and bi-monthly audit of the centers for assessing the quality of impact.
• To ensure and document the formative assessment and submissive assessment.
• To ensure the PL & teacher level observation, feedback & rating
• Taking feedback of students, teachers, & PLs
• Center Visits
Note: Additional smaller coordination-related tasks may arise based on the Trust’s requirements.
Education and Experience requirements
| Education Qualifications | · Postgraduate degree in Education, Social Sciences, Development Studies, or a related discipline. B.Ed. or M.Ed. will be considered an added advantage. |
| Core experience | · Minimum 3–5 years of relevant experience in managing education or child development programs. · Demonstrated experience in program planning, implementation, and monitoring across multiple project locations. · Experience in supervising and mentoring teams (Project Leaders, teachers, field staff). · Proven track record of working with marginalized or vulnerable communities. · Experience in mainstreaming out-of-school children into formal education systems. · Strong exposure to Monitoring & Evaluation (M&E), including data tracking, centre audits, and assessment analysis. · Experience in liaising with Government schools, Headmasters, BEOs, and local authorities. · Hands-on experience in donor reporting, documentation, and impact reporting. · Experience in budget planning, utilization tracking, and financial coordination. · Ability to handle child protection cases, sensitive situations, and grievance redressed mechanisms. |
| Preferable Knowledge/Experience | · Experience working with communities · Managing education or child development programs · Mainstreaming out-of-school children into formal schools · Supervising teachers, project leaders & field staff · Conducting parent meetings and community mobilization programs · Liaising with schools and local authorities · Managing donor reporting and documentation’ · Budget planning and utilization tracking · Leadership and team management · Strong communication · Conflict resolution & crisis handling · Data tracking and reporting · Basic IT skills · Empathy and patience · Cultural sensitivity |
| Competencies Required | Technical competencies: · Program design and implementation (education & child development projects) · Monitoring & Evaluation (M&E) frameworks and impact measurement · Knowledge of RTE Act, JJ Act, and POCSO Act · Case management and documentation systems · Community mobilization methodologies · School enrolment & retention tracking systems · Budget planning and financial monitoring · Donor/CSR reporting · MS Office (Excel, Word, PowerPoint) & data tracking tools · Stakeholder coordination (schools, HMs, parents, community members & local authorities) Behavioral competencies: · Strong leadership and team supervision · Problem-solving and decision-making skills · Empathy and child-sensitive approach · Cultural sensitivity and community engagement ability · Adaptability in field-based environments · Conflict resolution skills · Emotional resilience in challenging cases · Accountability and ethical integrity · Effective communication · Time management and result orientate |
Key Responsibilities
- Program Implementation & Monitoring:
- Oversee overall functioning of assigned projects.
• Conduct regular centre visits, audits, and classroom observations.
• Monitor lesson plans, assessments, attendance registers, stock registers, and documentation.
• Ensure effective implementation of curriculum and pedagogy.
• Track student enrolment, attendance, retention, and mainstreaming.
• Ensure documentation of formative and summative assessments.
• Support execution of initiatives such as Tinkering Labs, special projects, academic planners, and co-curricular activities.
• Coordinate education-related matters with Shelter Homes.
- Team Leadership & Capacity Building:
Coordination with Project Leaders:
• Review monthly reports and provide structured feedback.
• Conduct one-on-one mentoring sessions.
• Monitor attendance, leave management, and project documentation.
• Guide PLs on curriculum execution, lesson planning, and centre management.
• Identify recruitment needs and coordinate with HR.
• Support grievance management (students, parents, staff).
• Conduct PTMs and SMC meetings.
• Ensure proper maintenance of student profiles and records.
Coordination with teachers:
• Conduct classroom observations and demo evaluations.
• Provide constructive feedback and mentoring.
• Lead teacher training sessions and follow-ups.
• Review lesson plans, weekly plans, and monthly planners.
• Support teachers in professional growth and performance improvement.
- Stakeholder Management:
- Liaise with Government school administrations, Headmasters, BEOs, and local authorities.
• Coordinate admissions, mainstreaming, and student transfers.
• Facilitate donor visits and external engagements.
• Prepare and submit monthly and quarterly donor reports.
- Coordination with other Departments:
Human Resource:
• New teachers’ exam paper checking
• Observation of new teacher & sharing the further recommendation to HR.
• Teachers & PL Annual appraisal and ratings
• Resignation and transfer of employees
• Employee (Teacher, PL, cleaning staff, driver, etc.) related grievances
Finance:
• Budget preparation of the projects
• Request generation for imprest and fees related coordination for the needed projects
• Budget utilization-related discussion
Communication:
• Sharing a brief report & pictures of the events happened in the project level.
• Coordination with communication regarding donors’ donations & thank you letters
Logistics:
• Coordination & verification for project-level Procurement
• Coordination & verification for project-level maintenance
• Coordination & distribution of the winter clothing & floaters
• Transportation for the school students
• Transportation for the special students counselling & psychological assessments
IT Team:
• Coordination & processing the IT related issues
• Procurement & maintenance of computer labs
• Coordination regarding project level recharges
Medical:
• Coordination regarding medical related project level procurements
• Processing the severe medical case to the medical head
• Coordination with the medical team regarding the Monthly medical datasheet
• Coordinate with medical team regarding BMI on quarterly basis
Outreach:
• Need identification of the children
• Hostel requirement for the community students
• Coordinate with the outreach team for organizing community-level activities to communicate about the project and reach out to the target communities.
Counselling Unit:
• Follow-up of counseling cases
• Providing counseling cases
• Documentation and evaluation of the cases
• Meeting with counselors
Coordination with SPM:
• Meetings regarding student transfers and new enrollment
• Meetings regarding training needs & feedback
• Center-related absenteeism & dropout students
• Center-level management
• Sharing of important student and community level issues
• Sharing of sensitive student & parent related issues
• Updating project updates
Coordination the students:
• Student interaction and feedback
• One-on-one with the student (In severe or sensitive cases)
• Analysis of formative & summative assessments
- Planning and Executions
- Team meeting with the project leaders regarding the new initiates of the program
• Team meeting with respective projects regarding discussing problems and possible solutions for the projects
• Meeting with outreach and team regarding student attendance, medical, and regularity of students
• Planning and executions for the donor/external visits
• Planning and execution of the Events
• Planning and execution of the Budgets
• Planning and execution of the Teaching strategies
Monitoring and Evaluation
• Conduct a monthly and bi-monthly audit of the centers for assessing the quality of impact.
• To ensure and document the formative assessment and submissive assessment.
• To ensure the PL & teacher level observation, feedback & rating
• Taking feedback of students, teachers, & PLs
• Center Visits
Note: Additional smaller coordination-related tasks may arise based on the Trust’s requirements.
Contact Recruiter
Phone: 9045056991
This Employer Accepts Applications Through Their Own System
Applications for this role go directly to Aasraa's official careers portal. ADOBRA doesn't receive or track these applications.
Continue to Official Application →